Each project in xTiles includes system collections that automatically gather specific information from your project, helping to streamline workflows.
The Tasks page gathers all tasks within the project.
The Library page gathers all uploaded media.
The Inbox page gathers all your clipped notes for the project
By default, these collections are hidden, but you can enable them through the project settings.
These pages are hidden by default. To enable them, click the small down arrow at the top of your project and toggle on the ones you need - they'll appear alongside your other pages.
To hide a system collection, simply untoggle it from the same menu where it was added.
System pages are automatically created once you add your first task, upload media, or clip a note to the project.
Task collection
A Task Collection is initially displayed as a table by default. You can explore your tasks using the following built-in views:
All Tasks: Shows all tasks within the project
To-Do Tasks: Shows all active tasks that still need to be completed
Completed Tasks: Shows tasks you’ve already marked as done
Calendar: Displays tasks on a calendar based on the Due Date property
Board by Assignee: Shows tasks in a Kanban-style board organized by the Assignee property
You can also create your own custom views using existing properties by clicking + New View at the top of the Task Collection. This allows you to organize and filter tasks in the way that works best for you.
Filters
You can customize which tasks are displayed in your Task Collection by using the Filter option in the top-right corner of the collection settings.
You can apply multiple filters at the same time to control exactly which tasks appear. Tasks can be filtered by:
Tasks can be filtered by:
Name
Status (To Do, Completed)
Due Date
Assignee
Priority (Low, Medium, High)
Created Time
Created By
Location (by page)
This allows you to quickly focus on the tasks that matter most.
Task Collection in My Planner vs Task Collection in other projects
My Planner is your centralized hub for tracking tasks across all of xTiles. Unlike a Task Collection in a single project, My Planner collects tasks from everywhere, giving you a unified view of your work across the platform.
Task Collection in Regular Projects
Task Collection in Regular Projects
Gathers tasks only from that specific project.
Useful for managing tasks related to a single project in one place
Task Collection in My Planner
Task Collection in My Planner
Gathers tasks from all over xTiles — across all your workspaces, projects, pages, and tiles.
Perfect for seeing everything you need to do in one centralized view, regardless of where the task was created.
Library
The Library system collection gathers all types of media uploaded to your xTiles project, including:
Images
Links
PDFs
Files
By default, the Library collection is displayed in Table view, but you can adjust how the collection cards are shown using View Settings and Filters.
By default, the Library collection includes built-in views for different types of media, allowing you to switch between them conveniently:
All – Displays all media in the project.
Images – Shows only images.
Links – Shows only links.
PDFs – Displays only PDF files.
Files – Includes all files, including images, documents, and PDFs.
There is also one more system collection – Projects. It gathers all your created subprojects into a single collection. This collection is available only in My Planner.
For more details on managing Projects and subprojects, check out our My Planner article
Inbox
The Inbox is a system page that collects all content clipped into a project from the Web Clipper or other sources. It acts as a landing zone for quick captures: notes, links, images, and other content that you want to save now and organize later.
Each clipped item appears as a tile on the Inbox page. From there, you can drag and drop items to any other page in the project.
The Inbox is also accessible globally from the icon in the top-right corner of xTiles. Items saved to the global Inbox can be moved to any project when you're ready.
For more details on clipping content, check out our Web Clipper article.
