When working on a shared project, assigning tasks makes ownership explicit — everyone knows what they're responsible for, progress is visible, and nothing gets lost in unclear handoffs. Assigned tasks are easy to track across your workspace, whether you're delegating to a team or managing your own workload.
How to Assign a Task
Make sure your teammates are invited to the project or space before assigning tasks. Once they’re added, follow these steps:
Hover over the task block and click the assign icon.
Select a team member from the list.
Click outside the window to save your changes.
You can also self-assign a task to mark it as your own.
Assigning in Shared vs Personal Projects
How assignees work depends on where the task is created:
Shared projects — tasks are created without an assignee by default. You choose who owns it.
Personal projects — tasks are automatically self-assigned since you're the only one working in that space.
Assign to Multiple People
By default, each task has one assignee — keeping ownership clear and accountability simple. When a task genuinely requires more than one person, enable the Multi-assignee toggle in the assignee panel to add multiple teammates.
Accepting or Declining a Task
When someone assigns a task to you, you'll receive a notification in xTiles. From there you can accept or decline it — keeping everyone on the same page without back-and-forth messages.
Where to View Assigned Tasks
Assigned tasks are visible across several views depending on what you need:
Task List - open the Assigned section for a quick overview of all tasks assigned to or by you across your entire workspace.
Task Collection — for a more detailed view within a specific project. Filter tasks by assignee, or switch to the Board by Assignee view to see everyone's workload as a Kanban board — useful for managing delegation and spotting bottlenecks at a glance.
🚩 Next: Set task priorities → Task Priority